Username Post: Year One Guests and potentials
Ani Ida Con 
Attendee
Posts: 45
Ani Ida Con
Age: 42
Loc: Boise, ID
Reg: 08-15-09
08-30-09 02:09 PM - Post#5262    
    In response to Proz

  • Proz Said:
What I've learned from experience is that while it is a good move to contact guests to see if they are available, just going on an e-mail is not the best way to confirm a guest. It is like asking a guest at a convention if they want to come to your convention and just getting a verbal commitment.

It is much better to have a performance contract which spell out the terms. The guest will know what they can expect at the convention and you have a guarantee from the guest that they will be there.

Here is a sample template which I used for our first year:

http://www.san-japan.org/files/performance%20c ontract%20template.doc

Don't worry about the guest printing out the document, scanning then returning it or faxing it back. You can still use the e-mail confirmation with the contract to be binding. It just gives both sides assurances.



Thanks I might base some of my contracts from it.

All of my attending guests that I either know personally or only via email and phone calls know this is my first rodeo.
and ALL have said they'd work with me on things.

Infact one knows a friend of mine and her SO down in South Florida.


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